Reduce ost file size exchange

If you are facing the issue of an oversized PST file, then in this section we are going to discuss some effective techniques to decrease the size of the file which will help you to improve the performance and workflow of the Outlook program. When one can create the new Outlook profile then it is set by default to keep all mail offline.

Since all mail is stored on your server, then there is no need to save all the email messages offline. Because the unnecessary emails will fill the mailbox. To reduce OST file size in Outlook you can change the number of email messages that are cached from all to 4 or 1 month.

Follow the steps below to change the cached emails. And having more than items in one folder can badly affect the performance of the Outlook program. You can also avail its free trial version to check about its working. Users have to face many errors due to oversized PST files so to sort out this problem we mentioned the solution. Here we provided a manual method to reduce OST File Size and if you find this method not useful you can use an automated tool.

You must be logged in to post a comment. Skip to content. You can also create a new folder in Outlook and move all emails with large attachments to this folder. Then by following the above steps, archive the folder. This will help you reduce the OST file size and keep large email items. Also, now that the archive folder is created, you can move more items to this folder manually to keep control on the OST size. And as you move more and more items in the archive folder, the PST file size will grow larger, which can lead to PST file corruption and data loss.

It provides you with filter options that you can use to filter large or older emails and save them to a PST file.

You can then later add the PST file to your Outlook account and access all the emails with attachments. Further, the software can help you in times when Outlook becomes inaccessible as your profile is deleted or disabled from the server. When OST reaches the maximum size, it prevents users from accessing their Outlook email account and restricts communication. To fix this, you can follow the suggested manual methods to reduce the OST file size.

The software features option to split and compact the PST file. Ravi spends most of his weekends working with IoT devices and playing games on the Xbox. He is also a solo traveler who loves hiking and exploring new trails. You can easily compress the. Follow the below-mentioned steps to compact Outlook. Step 3: Select the Data File option.

Mailbox is larger than OST files due to inconsistencies in the calculation. In the case of Outlook versions above , Outlook size calculation is more accounted for. The latest Outlook uses compression technology which auto-compresses text. Which again made the OST file smaller than the corresponding mailbox. You can fix a faulty OST file that has reached maximum size by following the ways mentioned in this segment to compress.

Here are five manual methods to shrink. Extra Info : If you are facing an error in Outlook saying "The Outlook data file has reached the maximum size". Outlook also has an option that will allow you to clean all the unnecessary files from the trash in a single click.

Since, the OST file also stores the deleted items, not cleaning the deleted items pile up and result in a large OST file. To archive the file follows the below-mentioned steps:. Step2: Click on the Tools option and then select Mailbox cleanup. Step3: Then select the Empty deleted items folder to clear all the deleted items with a single click.

Step1 : Open Outlook and click on the Tools option. Step2 : Then click on Mailbox cleanup wizard which is a dedicated wizard that has all the options that will help in managing redundant data existing in your mailbox. Step 4 : Now to compact the OST file, go with any one of the given options,. In case you want to reduce the OST file size without deleting any older emails, follow the next method.

There might be a possibility that Add-ins disrupt the normal functioning of MS Outlook. So, disabling them would not be a bad idea. Follow the below steps for disabling add-ins and solve the ost file issue efficiently.